Tracking Audit Evidence and Tasks in Teams and ISMS SharePoint: An ISO 27001 How-To
How to eliminate last-minute audit stress by making evidence tracking part of daily work.
Every ISO 27001 or SOC 2 audit starts the same way: auditors ask for evidence.
And teams ask each other:
- “Who has this?”
- “Where is that file?”
- “Was this ever done?”
Suddenly, calm operations turn into:
Email chains
Folder searches
Late nights
The problem isn’t lack of effort. The problem is lack of a system.
Evidence tracking only works when it is built into daily workflows.
At Canadian Cyber, we built our ISMS SharePoint Solution to solve this exact issue by using Microsoft Teams and SharePoint together to track audit evidence and tasks continuously, not just before an audit.
This guide shows you how to track ISO 27001 and SOC 2 audit evidence the right way using tools your teams already use.
Why Audit Evidence Tracking Breaks Down
Most organizations still track audit evidence using:
- Spreadsheets
- Email reminders
- Shared drives
- Manual follow-ups
This fails because:
- Ownership is unclear
- Deadlines are forgotten
- Evidence lives in the wrong place
- Status is never fully visible
ISO 27001 doesn’t require perfection. It requires consistency and proof. That happens when evidence tracking becomes routine.
Why Teams and SharePoint Are the Ideal Audit Platform
Microsoft 365 already includes what you need for audit readiness:
| Microsoft 365 tool | How it supports audits |
|---|---|
| Microsoft Teams | Ownership, notifications, collaboration, faster follow-ups |
| SharePoint | Secure storage, version control, audit trail, permissions |
| Lists / Planner / Power Automate | Task tracking, reminders, due dates, status visibility |
The missing piece is structure. The Canadian Cyber ISMS Solution provides it by mapping evidence to ISO 27001 and SOC 2 controls, centralizing artifacts in SharePoint, and assigning tasks through Teams.
The Foundation: Evidence Lives in SharePoint
Before tasks can be tracked, evidence needs a single source of truth.
In the ISMS Solution:
- Each framework (ISO 27001, SOC 2) has a defined structure
- Each control has a dedicated evidence location
- Version history and access control are automatic
Result: evidence is not duplicated, auditors always see the latest version, and nothing is lost in inboxes.
Step-by-Step: Tracking Audit Evidence and Tasks the Right Way
Step 1: Create an Audit Evidence Tracker in SharePoint
Use a SharePoint List to track evidence requirements as Evidence Tasks. This becomes your live audit tracker.
Each task includes:
- Control reference (ISO 27001 or SOC 2)
- Evidence description
- Assigned owner
- Collection frequency (monthly, quarterly, annually)
- Due date and status
Step 2: Assign Evidence Tasks Through Microsoft Teams
Evidence collection only works when people own it. Teams makes ownership visible.
- Tasks are assigned to named owners
- Owners receive notifications in Teams
- Responsibilities are clear across teams
No more guessing who was supposed to provide what.
Step 3: Collect Evidence Directly into SharePoint
When a task is due, the owner uploads evidence directly into the linked SharePoint folder under the correct control.
- Evidence stays under the right control
- Naming and versioning remain consistent
- Audit trails are preserved automatically
This prevents screenshots buried in chats, files stored locally, and evidence scattered across systems.
Step 4: Use Alerts and Task Boards to Stay on Track
Consistency comes from reminders and visibility. The ISMS Solution can use:
- Power Automate reminders
- Planner or task boards
- Status filters and dashboards
Teams can see overdue evidence instantly, track progress across controls, and prevent last-minute panic.
Step 5: Show Auditors What They Want to See
Auditors don’t want stories. They want:
- Evidence mapped to controls
- Clear ownership
- Consistent timelines
With Teams + SharePoint tracking, evidence is organized, status is visible, and gaps are obvious (and fixable early).
A Fictional Example: From Audit Chaos to Audit Calm
(This example is fictional but reflects real-world patterns.)
An organization prepared for ISO 27001 using spreadsheets. Before each audit, evidence was incomplete, ownership was unclear, and teams scrambled.
After deploying the Canadian Cyber ISMS Solution, evidence tasks were assigned in Teams, artifacts flowed into SharePoint consistently, and progress was visible year-round.
The audit didn’t change. Preparation did.
Why This Works for ISO 27001 and SOC 2
Both ISO 27001 and SOC 2 require evidence over time, consistent control operation, and clear accountability.
- Tracking reduces human error
- Evidence becomes consistent and searchable
- Audit outcomes improve
- Compliance maturity grows over time
It also saves time and sanity because evidence becomes part of work, not a pre-audit emergency.
How Canadian Cyber Makes This Simple
We don’t just tell you what to do. We build the system for you.
| What we deliver | How it helps |
|---|---|
| ISMS SharePoint Solution | Control-mapped evidence libraries and an evidence task tracker |
| Teams integration | Task ownership, reminders, and collaboration where people already work |
| Optional vCISO oversight | Evidence quality reviews, readiness checks, continuous improvement guidance |
Audits Are Easier When Evidence Is Continuous
When evidence depends on memory, audits are stressful.
When evidence is tracked as work happens, audits feel routine.
Teams and SharePoint make this possible. The Canadian Cyber ISMS Solution makes it reliable.
Ready to Stop Last-Minute Audit Scrambling?
Book a demo and see how evidence tracking works inside Microsoft 365 without spreadsheets or panic.
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